Confidentiality & Medical Records
The practice complies with data protection and access to medical records legislation. Identifiable information about you will be shared with others in the following circumstances:
- To provide further medical treatment for you e.g. from district nurses and hospital services.
- To help you get other services e.g. from the social work department. This requires your consent.
- When we have a duty to others e.g. in child protection cases anonymised patient information will also be used at local and national level to help the Health Board and Government plan services e.g. for diabetic care.
If you do not wish anonymous information about you to be used in such a way, please let us know.
Reception and administration staff require access to your medical records in order to do their jobs. These members of staff are bound by the same rules of confidentiality as the medical staff.
Freedom of Information
Information about the General Practioners and the practice required for disclosure under this act can be made available to the public. All requests for such information should be made to the practice manager.
Access to Records
If you have access to patient SystmOnline service you can request access to view your own record through your personal login. Please see Online Services for further information on how to do this.
Alternatively, if you require a hard copy of your medical record, requests should be made in writing and could take up to one calendar month to be processed. In accordance with the Data Protection Act 2018 and Access to Health Records Act, patients may request to see their medical records at any time. There is no charge for a copy of your medical record unless requests are a duplication of a time period already provided. If the request is unfounded, excessive or repetitive it may be referred to the DPO to assess if charges need to be applied. No information will be released without the patient consent unless we are legally obliged to do so.
Consent can be implied (e.g. you offer your arm for a blood test) or expressed (written or verbal).We will endeavour to answer any questions you may have about the procedure honestly and fully.
In the case of children consent for a procedure, investigation or immunisation will be sought from the adult with parental responsibility. If a child is under 16 but has ‘sufficient understanding and intelligence to enable him/her to understand fully what is proposed ‘(known as Gillick competence), then he/she will be legally competent to consent for him/herself.
The NHS operate a zero tolerance policy with regard to violence and abuse and the practice has the right to remove violent patients from the list with immediate effect in order to safeguard practice staff, patients and other persons. Violence in this context includes actual or threatened physical violence or verbal abuse which leads to fear for a person’s safety. In this situation we will notify the patient in writing of their removal from the list and record in the patient’s medical records the fact of the removal and the circumstances leading to it.